Gravel Hill 5 and Midnight Marathon (August 5th)

Second Wind Running

Terms and Conditions

Summary

Below are Terms and Conditions for participation in a Second Wind Running event (run by iRunEvents Ltd). If you have any queries regarding these please contact secondwindrunning@gmail.com


Health and Safety

Your safe participation in running events is our primary objective.  Our events are organised with due care to the participants, organisers and general public, whilst respecting the environment. 

We aim to ensure your safety by assessing significant risks, avoiding or mitigating these where practical, including ensuring your awareness of them.  Long distance trail running by its very nature involves some level of risk; uneven terrain, road crossings, other users, unpredictable weather etc.  This cannot be avoided, but we endeavour to minimise the risk of these with your awareness.

When you enter one of our events, by whatever means, you are agreeing that you participate at your own risk and that no responsibility shall lie upon race directors, race organisers, or any other parties involved in facilitation of the event.

Our longer events will include a requirement for participants to carry some items of mandatory kit.  These items are specifically chosen to minimise the impact of some minor incident becoming a major problem and to maximise your chances of success in an event whilst not detracting from the enjoyment of it.

We have a medical support team at all events, and part of your responsibility as a participant is to look out not only for yourself, but for others who may be in difficulty and require medical support. Whilst you can always communicate through a marshal, carrying a phone is always highly recommended in any event.

At most events, water and other refreshments are supplied although you are welcome to use your own. Please ensure that you hydrate responsibly during and following an event.  You might gain seconds by rushing through a feed station, but lose minutes or hours later when you dehydrate or run out of energy.

It is totally your responsibility to ensure you are healthy and fit to take part. If you are not feeling well, have not trained or have an injury you should consider not taking part. There will always be another day for another race.


Refunds, transfers and deferment

Once entered, you have 7 days in which you may cancel your entry and receive a refund, from which will be deducted a handling fee of 5%. After this time, you request a cancellation up until two weeks before race-date. You will be refunded 70% of your entry fee.  

Please contact us at secondwindrunning@gmail.com with proof of your entry so that we may refund this by the same method that you used for initial payment.

Within two weeks of race-date, you may not cancel or defer the entry.  We will consider transfers, but will require all the details of the person to whom the transfer is being made (name, gender, date of birth, club, email, phone & address) and may request payment of an administration fee (£4 for events up to £50 entry, £10 for events of £50 and above).

 

Race day procedure

You will be receive details of the event by email in the lead-up to the event, but number bibs, chips, wrist bands etc. are always handed out at registration on the day. This is so that we know who is out on course. It is your responsibility to ensure that you arrive in good time. If you are late, we will not refund your entry, and you may not be permitted to start.

Once you have collected your race number, you must either finish the event, or if you retire, you must let us know.  We will likely search for people who have started, but do not appear to have finished.

Your personal items and race kit including running gear and any clothing are your responsibility and it is up to you to ensure their safekeeping. Bag storage is provided at most events, but this is not secure so we recommend you do not leave items of value in the bag storage.

 

Course knowledge

We will always publish course maps on our website in advance of any event.  Whilst we may put out some markers on some of our shorter events, it is ultimately your responsibility to know the course and to follow it. 

It is of great benefit to be familiar with a course in advance of the event, not only to minimise the risk of going off-route, but also to know the hills, difficult terrain, location of water stations etc.  Furthermore, for events that will involve night-running, it is best practice to check out that part of a route at night – things often look very different at night. 

Course knowledge is always very valuable when it comes to race day.

Privacy

Your results will be posted on our website (and therefore possibly replicated elsewhere). Normally, this will constitute your name, gender, age-group, club and time. If you wish for these to be suppressed, please email us at philhoy@btinternet.com and we will make efforts to comply with your wish.

 

The personal details provided to us are for event organization purposes only, and will not be shared with any other organization for any other purpose.

 

Photos and video footage will occasionally be taken during events and may be posted on our website.  If you do not wish for your image to be used please email us so that we can endeavour to suppress this or take down any existing images.